Wednesday, November 12, 2014

Another conference call tip

Back in August I blogged about saving conference call numbers in your phone. This is an excellent way to use frequently dialed conference calls from your phone.

Today, I want to let you in on a work etiquette tip so that your colleagues can easily access your meetings from the go. The best news is that it's super easy to do.

In Outlook or from your meeting on your iPhone, use the location field to hyperlink your conference call.

Type the conference call dial-in number, and then add either a pause, which displays as a comma, or wait, which displays as a semicolon. According to this blog, a pause stops the dialing for 2 seconds, and the wait does not proceed until you enter more numbers. They both seem to work, but I use pause. After the pause, type the PIN or attendee ID of the conference call number. Then add the pound sign and save. It should look like this.

Now your meeting attendees can easily open your meeting on their phone. They click on the hyperlink in the field and the phone does the rest. Just hope that your colleagues return your courtesy and record their names so that everyone else can stop listening to the dreaded "BEEP ... Name Not Recorded" message. Tomorrow's conference call tip will explain how you can avoid that in your meetings going forward.

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